Production

Full Service Event Production

From first concept to final strike, we manage every layer of your event — so you can focus on your audience.

Capabilities

Event Planning and Logistics
AV Equipment Sourcing and Rentals
Tour Management
Production Management
Labor Hire Roles: TD, PM, A1 A2, V1 V2, L1, L2
Venue Sourcing and Booking
Permit Submittal
System Maintenance and Support

Beatrox is a full-service event production company headquartered in Portland, Oregon, serving clients nationwide. Whether you're producing a brand activation, a touring concert, an experiential pop-up, or a corporate event, our team handles everything — from pre-production planning to on-site technical direction and final strike.

Why Choose Beatrox

Produced BuzzFeed's 2016 NewFronts at Moynihan Station — custom stage, mapped orbs, and full show operations

Ran live performances and multi-room logistics for AKU World's NFT Miami event in New York

Delivered Adidas x Parley's Run for the Oceans activation at Domino Park, Brooklyn

Full-service team from design to strike — one accountable point of contact

Portland-based with nationwide coverage

Trusted by Adidas, Netflix, CNN, Amazon Music

Live concert wide angle with synchronized lighting

Our Process

01Discovery & Advance — Vision, venue, budget, rider, and run-of-show requirements
02Production Design — Floor plans, pre-visualization, and technical plots approved up front
03Logistics & Staffing — Equipment sourced, crew roles assigned, permits submitted
04Load-In & Rehearsal — Systems installed, tested, and run before doors open
05Show Execution — TD, PM, and department heads operating every cue live
06Strike & Wrap — Clean load-out, venue handoff, and post-event review

Ideal For

Brand activations and experiential pop-ups

Touring concerts and live performances

Corporate events and conferences

Product launches and PR stunts

Festivals and multi-stage productions

What We Handle

Our production team serves as your single point of contact, managing AV equipment sourcing and rentals, venue coordination, labor hiring, permit submittal, and day-of execution. We have deep experience with complex logistics across multiple formats and venue types, and we bring a seasoned network of production professionals to every project.

Labor Roles Explained

Technical Director (TD) oversees all technical systems and ensures design integrity. Production Manager (PM) handles scheduling, budgeting, and vendor coordination. A1 is the Front of House audio engineer mixing the show; A2 manages monitor mixes and wireless systems. V1 operates the main video/screens; V2 manages playback, cameras, and switcher. L1 is the Lighting Director designing and calling cues; L2 assists with programming and fixture focus. Crew Chief leads the load-in/load-out crew. Beatrox provides the right talent for every role.

Venue Coordination & Timeline Examples

Successful events depend on tight venue coordination. We create detailed production timelines — from load-in schedules and power distribution plans to security briefings and strike timelines. For a typical 500-person concert, we plan 8 hours of load-in, 2 hours of soundcheck, a 4-hour event window, and 4 hours of strike. For brand activations, we coordinate with venue managers on foot traffic, power drops, and permitting. Our timelines keep every vendor, artist, and venue aligned.

Available Labor Roles

Technical Director (TD)

Production Manager (PM)

Audio Engineer A1 / A2

Video Engineer V1 / V2

Lighting Director L1 / L2

Crew Chief & Stage Manager

Riggers & Loaders

X stage element with LED mapping activated

Frequently Asked Questions

How far in advance should I book?

We recommend booking at least 4–6 weeks in advance for standard rentals and 8–12 weeks for custom productions. Last-minute requests are often accommodated depending on availability.

Do you travel outside Portland?

Absolutely. While we're headquartered in Portland, OR, we regularly serve clients across the West Coast and nationwide for touring and large-scale events.

What's included in the rental?

Every rental includes delivery, setup, on-site technical support, and strike. Custom packages can also include content design, pre-visualization, and dedicated project management.

Can you manage the entire event?

Yes. Our full-service production management includes planning, logistics, vendor coordination, labor hiring, venue sourcing, permitting, and day-of execution. We act as your single point of contact.

Do you handle permits and insurance?

We manage permit submittal for noise, fire, parking, and special events. We also carry comprehensive liability insurance and can provide certificates of insurance for venues.