AV Equipment Sourcing & Rentals

What is AV Equipment Sourcing & Rentals?

AV equipment sourcing is the process of specifying, renting, and integrating the technical systems your event depends on — audio, video, lighting, control, and playback — and Beatrox runs it from Portland, Oregon for productions nationwide. Most events don't own this gear; it's assembled per-show from rental houses, specialty vendors, and in-house inventory, then engineered into a single coherent system. The sourcing decision matters more than most people realize. The wrong projector spec, an underpowered amp rack, or a mismatched video processor can compromise the entire experience — and you usually don't find out until load-in. Knowing which vendor carries which equipment, what it actually costs, and how it behaves in the field is a skill built over hundreds of shows. You need professional sourcing whenever your event has real technical demands: large-format projection, LED video walls, concert-grade audio, show control, or anything that has to run flawlessly in front of an audience. A single accountable partner who designs the system and supplies the gear eliminates the finger-pointing that comes with split responsibility.

Common Applications

What BEATROX Provides

We start with the creative and technical requirements, then spec the full system — projectors or LED panels, processors and media servers, PA and consoles, fixtures and control — and source every line item from trusted rental partners or our own inventory. Because we also operate what we supply, every package arrives pre-planned: power and signal flow documented, spares on the truck, and integration tested before doors. For BuzzFeed's 2016 NewFronts at Moynihan Station in New York, we supplied and ran a large-format projection screen system, individually mapped projection orbs suspended throughout the venue, and full media server programming for seamless live playback. On Projekt X for Adriatique's worldwide tour, we built a custom stage element with integrated DMX-addressable LED lighting, engineered to accept pixel mapping, laser mapping, and projection mapping in any venue the tour visited. And for The Great Escape, a product launch experience for Adidas in Los Angeles, we assembled the integrated creative technology and production systems the experience ran on.

How We Work

1. 01Discovery — We define the creative goals and technical requirements
2. 02System Design — Full AV spec with power, signal, and redundancy plans
3. 03Sourcing — Quotes, vendor holds, and rental contracts secured
4. 04Prep & Test — Equipment prepped, configured, and bench-tested
5. 05Install & Operate — Delivery, setup, show operation, and strike
6. 06Reconcile — Returns, sub-rental closeout, and final cost reporting

Why BEATROX

Frequently Asked Questions